5 SmartVault Alternatives You Need To Try [For 2024]

SmartVault is a document management solution that enables businesses to handle document sharing and storage in a centralized repository.

While many customers find success with SmartVault , there are several SmartVault alternatives available that can cater to the exact needs of your business.

You'll likely be surprised how affordable some other options are, while providing comparable (or even more) features.

If you are looking for a solution that's a better fit for your business, here are some top SmartVault alternatives to consider.

SmartVault Alternative #1: Foyer

When searching for SmartVault alternatives, Foyer stands out as the best choice for many reasons, particularly its competitive pricing, but also the breath of features you get.

Foyer offers a comprehensive suite of features that are similar to SmartVault, and even has some features you won't find from SmartVault such as their full website builder and knowledge bases.

Foyer’s pricing structure is designed to be more affordable and flexible compared to SmartVault. Let's dive into the details:

Foyer's Pricing:

• Trial: Free for 14 days includes 1GB of storage, 2 client accounts, and 2 staff accounts.
• Standard: $10 per internal user per month, includes 100GB of storage per user, and 50 client accounts.
• Premium: $15 per internal user per month, includes 200GB of storage per user, 100 client accounts, custom domain, custom email, and technical support.
• Enterprise: Contact sales for pricing. This plan includes unlimited storage, unlimited clients, unlimited staff, custom domain, custom email, technical support, custom integrations, and HIPAA compliance.

There are no user minimums, so you only pay for how many accounts you need (unlike SmartVault).

SmartVault's Pricing:

• Standard: $25 per user per month, billed annually, with a minimum of 5 users.
• Accounting Pro: $45 per user per month, billed annually, with a minimum of 2 users.
• Accounting Unlimited: $65 per user per month, billed annually, with a minimum of 2 users.
• Business Pro: $50 per user per month, billed annually, with a minimum of 2 users.

For more details, see Foyer's pricing page, and SmartVault's pricing page.

Why Choose Foyer?

Foyer is designed to meet the needs of a wide range of businesses, offering a robust set of tools for secure file sharing, and real-time communication. Its user-friendly interface and affordable pricing make it the best SmartVault alternative.

• Secure File Sharing: Clients, team members, and project managers can securely upload and download important documents, ensuring everyone has access to the most current information.
• Custom Forms and Knowledge Bases: Create custom intake forms and maintain a comprehensive knowledge base for staff training and project guidelines.
• Mobile Support: All features are accessible on any device without app installation, allowing for on-the-go project management and communication.

When comparing SmartVault alternatives, Foyer stands out as a perfect choice due to its affordability, flexible storage options, and comprehensive features tailored for all sorts of businesses.

Whether you are looking to improve efficiency, enhance communication, or manage projects more effectively, Foyer offers the tools and support you need.

SmartVault Alternative #2: OneHub

If you're looking for SmartVault alternatives, it's worth considering OneHub.

Onehub is a client portal and file sharing solution that offers customizable features for all types of businesses, including drag-and-drop document uploads, full-text search, folder organization, and version controls.

Onehub allows for secure file sharing with role-based permissions and offers workspaces for user management and access controls. Additional features include commenting, email notifications, workflow task management, dashboards, and native mobile apps.

Security features such as two-factor authentication, document watermarks, and audit trails are also provided.

Onehub Pricing:

• Standard: $15/user/month (or $12.50/user/month annually) (minimum 3 users)
• Advanced: $25/user/month (or $20/user/month annually) (minimum 5 users)
• Data Room Edition: $375/month (includes 5 users)
• Unlimited Edition: $575/month (or $500/month annually)

Onehub offers a lower entry price with its Standard plan at $15 per user per month (while requiring 3 minimum users), while SmartVault's Standard plan starts at $25 per user per month (requiring 5 minimum users).

If you're on a budget, you might find Onehub to be a great alternative to SmartVault. Check out their pricing details here.

SmartVault Alternative #3: ShareFile

ShareFile is a cloud-based file sharing and content collaboration solution designed for businesses of all sizes. It offers a variety of features including virtual data rooms, a client portal, and on-premise storage options.

ShareFile enables users to securely send, share, and receive feedback on files, obtain approvals, and even collect legally binding e-signatures. The platform supports real-time collaboration to enhance productivity through customizable automated workflows.

ShareFile ensures that all company data is stored securely in a proven and trusted cloud infrastructure, meeting the standards used by leading e-commerce websites and internet banking. This ensures that your data is protected with the highest level of security.

Key Features:

• Virtual Data Rooms: Secure spaces for managing and sharing critical business information.
• Client Portal: A secure portal for clients to access and share documents.
• On-Premise Storage: Options for storing data on-site.
• Real-Time Collaboration: Tools for co-editing, feedback, and approvals, enhancing productivity.
• E-Signatures: Legally binding e-signatures for documents.
• Real-Time Tracking: Monitor the status of shared documents at all times.

ShareFile Pricing:

ShareFile offers several pricing plans with flexible monthly and annual subscriptions.

• Advanced Plan: $52.80/month (billed monthly) or $48/month (billed annually) with access for 3 employees. Additional employees are $17.60/user/month.
• Premium Plan: $82.50/month (billed monthly) or $75/month (billed annually) with access for 3 employees. Additional employees are $27.50/user/month.
• Virtual Data Room: $375/month (billed monthly) or $338/month (billed annually) with access for 5 employees. Contact ShareFile for additional users or storage.

Check out ShareFile's pricing here.

ShareFile offers a secure and versatile platform for businesses looking for a SmartVault alternative. Its robust features, real-time collaboration tools, and flexible pricing plans make it a strong contender for businesses of all sizes. Whether you need secure file sharing, client portals, or virtual data rooms, ShareFile has the tools to enhance your business operations.

SmartVault Alternative #4: Egnyte

Egnyte is a cloud-based file sharing solution designed to help organizations of all sizes collaborate effectively while providing secure access to confidential data.

Features include customizable branding, multiple user management, data authentication, offline access, file locking, and audit reports. This robust set of features makes Egnyte a strong contender among SmartVault alternatives.

Egnyte offers a content intelligence platform that classifies data into risky, regulated, and proprietary categories. It helps identify different content types and scans files for unusual user behavior or ransomware threats. Egnyte synchronizes file changes in real-time, ensuring compliance with industry data regulations and maintaining the latest file versions. Additionally, it allows users to streamline content governance and store cache files on local devices for offline access.

Key Features:

• Secure File Sharing: Provides secure access to confidential data with customizable branding and user management.
• Content Intelligence: Classifies data, detects unusual behavior, and protects against ransomware.
• Real-Time Syncing: Keeps files updated in real-time, ensuring compliance with data regulations.
• Integration: Seamlessly integrates with Microsoft Outlook, Salesforce, G-Suite, Microsoft Office, DocuSign, and more.
• Mobile Access: Offers mobile applications for iOS and Android, allowing users to access files on the go.

Egnyte Pricing:

Egnyte offers several pricing plans to cater to different business needs:

• Team Plan: $10 per user per month, paid annually, for 1-10 users.
• Business Plan: $20 per user per month, paid annually. This plan includes secure content collaboration, privilege management, and ransomware protection.
• Enterprise Lite: Contact for a custom quote. Includes everything in the Business Plan plus a user permission dashboard, content lifecycle management, and issue detection and remediation.
• Enterprise Plan: Contact for a custom quote. Includes everything in the Enterprise Lite Plan plus privacy and compliance features, advanced ransomware protection and recovery, and content safeguard.

To see all pricing details, visit Egnyte's pricing page.

Egnyte is a robust and secure file sharing solution, making it a strong alternative to SmartVault. Its comprehensive security features, real-time syncing, and integration capabilities offer businesses a versatile and reliable tool for managing and sharing files.

Whether you need a solution for a small team or a large enterprise, Egnyte’s flexible pricing plans and advanced features make it an excellent choice.

SmartVault Alternative #5: Dropbox Business

Dropbox Business is a cloud-based file sharing and storage solution designed to cater to individuals and businesses of all sizes. While it isn't as much of a client portal as some other options, it excels in providing a robust platform for secure file sharing and collaboration. Dropbox Business allows users to share files and send file requests to people, even if they don’t have a Dropbox account. It supports collaboration with Microsoft Office, enabling multiple users to leave comments and work on files together seamlessly.

Key Features:

• File Sharing and Requests: Easily share files and send file requests to both Dropbox and non-Dropbox users.
• Collaboration Tools: Collaborate on documents in real-time with Microsoft Office integration and file commenting.
• File Recovery and Version History: Recover deleted files and maintain version histories to restore old file versions.
• Advanced Sharing and Security: Share files with selected users, and remotely wipe data if sensitive information is compromised.
• Admin Control: Centralized admin panel to manage user licenses, content, and access permissions.
• Photo Backup: Automatically back up photos as they are added.

Dropbox Business Pricing:

Dropbox Business offers several pricing plans to meet the needs of different users:

• Standard Plan: $15 per user per month, billed annually. This plan includes 5 TB of storage and standard file sharing and collaboration tools.
• Advanced Plan: $25 per user per month, billed annually. Includes as much space as needed with advanced admin controls, audit logs, and enhanced security features.
• Enterprise Plan: Contact for custom pricing. Designed for large organizations needing personalized solutions, comprehensive support, and tailored security.

For more information, visit DropBox Business's pricing page.

While Dropbox Business excels in file sharing and storage, it lacks some of the comprehensive client portal features found in other solutions like SmartVault. Businesses that need a more client-centric portal might find Dropbox Business limited in these areas.

Dropbox Business is a great SmartVault alternative for businesses primarily focused on secure file sharing and storage. Its robust collaboration tools, file recovery capabilities, and advanced security features make it an excellent choice for teams looking to enhance their file management processes.

Conclusion

Whether you're looking for a slightly different set of features, or a more affordable solution, I hope you've found at least one of our SmartVault alternatives useful.

If you're mindful of the monthly costs, as well as any other requirements like user minimums, you can save a lot of money in the long run.

Foyer is a SmartVault alternative that has the essential features at a far more affordable price.

There are no user minimums and plans start at just $10/internal user/month. If you're interested, give it a try today for 14 days free, no commitment necessary.

Thanks for reading! If you have any questions or feedback, please send a comment below.